Map once
Tell PODrop which Excel columns are your Vendor, PO#, Item, Description, and Qty. Save the profile. You only do this once.
For QuickBooks Desktop · Windows
Drop in your Excel files.
Drop in your Excel files.
Get Purchase Orders.
PODrop reads your Excel workbooks and creates QuickBooks Desktop Purchase Orders in one batch run — auto-creating any missing vendors, items, and accounts along the way. No re-keying. No missing-record errors.
$99 one-time · No subscription · Free trial writes real POs to your own QuickBooks
Still keying purchase orders by hand?
QuickBooks Desktop has no real way to import a Purchase Order from Excel — Intuit's own support tells you to buy a third-party tool. So a bookkeeper retypes the same vendor, item, and quantity data, batch after batch, 30–90 minutes at a time. Every typo is a wrong PO. Every new item is a manual setup step.
How it works
Three steps. Then it runs itself.
Drop in your workbooks
Drop one or many Excel files into the Input folder. One workbook becomes one Purchase Order; each row becomes a line item.
PODrop posts it
It connects to QuickBooks Desktop, creates any missing vendors or items, writes the PO, and files the workbook into Archive. Failures go to Review with a plain-English log.
Why PODrop
Built for the one job, done right.
Auto-creates missing records
New item not in QuickBooks yet? PODrop creates it as a properly-parented inventory subitem, with the right accounts — instead of failing the whole import.
True batch processing
Drop in a whole folder of workbooks and clear them in one run. PODrop processes every file, then sorts each into Archive (posted) or Review (needs a look) — no database to configure.
Dry-run before you commit
Preview exactly what will post to QuickBooks before anything is written. Nothing touches your company file until you say so.
Duplicate protection
A processing ledger remembers what it has already posted, so re-running a file won't create a duplicate PO.
Clear Archive / Review flow
Successful files move to Archive by date. Failures move to Review with an error file that tells you exactly what to fix.
Runs locally, your data stays yours
PODrop talks to QuickBooks Desktop on your own machine. Your financial data never leaves your network.
How we compare
A staple gun, not a workbench.
The big importers do everything — that's why they cost $125–$325 a year and take an afternoon to set up. PODrop does one thing brilliantly.
| PODrop | Transaction Pro | SaasAnt | Zed Axis | |
|---|---|---|---|---|
| Price | $99 one-time | $199 one-time | $125–$199/yr | $145–$325/yr |
| Free trial against your real QuickBooks | Yes | Time-limited | Time-limited | Time-limited |
| Auto-creates missing items & vendors | Yes | No | Configurable | No |
| Setup time | Under 5 min | Hours | Hours | Hours + DB |
| Unlimited company files | Yes | Yes | 1 per license | Yes |
Competitor pricing as published on vendor sites, mid-2025. PODrop focuses solely on Excel → QuickBooks Desktop Purchase Orders.
Pricing
Buy it once. Use it forever.
PODrop
$99one-time
- Use it forever — no subscription
- Unlimited purchase orders
- Unlimited company files
- Batch import & auto-create missing records
- Dry-run preview & duplicate protection
- 1 year of updates & email support included
Prefer to try first? The free trial creates real purchase orders in your own QuickBooks company file — it just writes the first line item of each PO until you enter a license key. Prove it works before you pay. No time limit.
Stop retyping purchase orders today.
Five-minute setup. One click clears your whole folder. $99, once.
Get PODrop